In this article, I will explore practical examples for developing and applying a Business Capability Model and answer questions such as:
- What is a Business Capability Model?
- What are business capabilities and how are they enabled?
- What are the misconceptions about business capabilities
- How are they developed and why use them?
- What strategic questions do they help answer?
Delivering architecture value to your stakeholders can take many forms, and one key outcome is simplicity and the ability to tell the organizational story. The Business Capability Model transcends political agendas, divisional boundaries, misunderstood business strategy, lack of skills, and program and project duplication. It enables the architect to position all organizational inputs in context.
Business capabilities are modeled in the business conceptual layer and represent what the business does (or needs to do) in order to fulfill its objectives and responsibilities. Figure 1 is the TOGAF Meta Model, which positions business capabilities as an over-arching representation of the business.
Note: This model outlines the “What” and “How” architectural objects and enables a clear positioning of architecture inputs and their relationship to the business.The business capabilities are the top layer of the business architecture. They belong to a business domain and are governed by the business principles and outcomes of the organization. The capabilities are realized by a combination of business process, people, and technology and are, therefore, at a higher level than a business process and sits in the conceptual layer.
Some accepted definitions are applicable as follows:
- Capability represents what the organization can do.
- Function represents what the organization is doing with that capability.
- Process identifies how the organization is performing the function.
- Organization Unit identifies the department responsible for performing the process.
Much as a “city plan” seeks to describe how a city will look, a Business Capability Model seeks to describe how an enterprise will ideally operate through its constituent parts. All enterprises, both large and small, function using a series of inter-operating business capabilities. In modern enterprises, these business capabilities are numerous and complex, and are becoming increasingly integrated and automated through the use of technology.
Business Capability Models provide a stable, overarching view of what is important to the business. They offer the following benefits:
- Provide a common language: Used to align business objectives with processes that are then enabled via information technology.
- Are organizationally neutral: Changes in the organization do not impact prior analysis.
- Identify what’s strategically important: Strategic themes and performance metrics can be “heatmapped” against capabilities, providing a powerful visual tool to help facilitate decision making.
- Help to focus improvement opportunities: They help to prioritize process and system improvement efforts by linking them to the capabilities that need the most improvement or greatest strategic impact.
- Accurately depict a program’s scope: Mapping program objectives to capabilities produces a more complete and accurate picture of the true scope.
BUSINESS CAPABILITY MODEL DEVELOPMENT
Developing your Business Capability Model can be as simple as a loose positioning of dependent organizational business units or programs of work or a solid course of business stakeholder engagement to discuss and Business Capability Models: Why You Might Be Missing Out on Better Business Outcomes A&G understand what capability the business is really delivering. The architecture concepts of levelling, layering, and language are critical to ensuring you don’t end up with a large number of level 1/2 capabilities—both of which can create way too much complexity in telling the organizational story.
An ideal rule of thumb is that there should be no more than 12–20 level 1 business capabilities to enable business and technology executives to see how key business capability should be organized to tell and deliver the organizational story. This simplifies executive understanding and communication and also enables an effective ownership model to be established across the executive team. Lo and behold, business and technology executives can also discuss business and technology priorities using one simple model of business capability, leading to business and IT alignment through use of one reference and a common language.
Importantly, the Business Capability Model can also be used to highlight capability gaps, current application support (coverage and quality), and future solution options, among other uses. The Business Capability Model essentially provides a common, shared definition for both business and technology professionals in order to discuss information- and systems-related issues, including investment priorities and ICT applications/systems enablement of the organization’s strategic direction.
To support development of the Business Capability Model, you can position capabilities as front office customer facing and back office support capabilities or use one of the many other layering techniques to nest or position business capability, i.e., manage, operate, and enable the business. An agreed Business Capability Model with an external orientation provides a consistent reference point, and a wide range of data can be mapped against the model to support stakeholder engagement.
Because it is externally oriented, it focuses executive attention not only on the makeup of business capabilities but also representation of the external inputs and external outcomes generated by the company. A critical first step is to gain executive agreement on the business outcomes to be achieved. This provides a strong hook for measuring contributions to the business outcomes.
Figure 2 is a sample of an externally oriented summary Business Capability Model for a mining company that outlines “What” inputs are coming into the business, “What” business capabilities are required, and “What” outcomes are being generated by the business.
In summary, deploying a Business Capability Model at this level captures the CEO’s attention and reinforces the value of architecture to achieving the organizational goals.
USING A BUSINESS CAPABILITY MODEL TO CONFIRM IF STRATEGIC FOCUS IS ALIGNED WITH CURRENT PERFORMANCE/MATURITY LEVEL
The Business Capability Model can be utilized to identify strategic focus areas by mapping strategies, scorecards, and/or executive priorities to the business capabilities. Current capability performance/maturity level can be assessed through industry benchmarking or by assessing pain points/improvement opportunities. (See figure 3.)
By assessing each of these responses, the different levels of investment and value are aligned to address specific problems.
In summary, simplifying your environment through applying logical filters to your data against the backdrop of your company strategy and existing business capability enables many questions to be raised on the scoping, validity, and value of the investment choices to be made.
USING A BUSINESS CAPABILITY MODEL TO CONFIRM IF THE COMPANY IS INVESTING IN THE RIGHT AREAS OF THE BUSINESS
Mapping planned programs/projects and costs to capabilities will highlight where investment is taking place and confirm if the amount invested is appropriate. This can be overlayed on the capability “heat map” to understand the alignment between investment and strategic priority areas.
Showing on a page a clear line of sight between investments made, business challenges, and divisional contributions to the organizational strategy is the best way of engaging and winning the hearts and minds of executive teams. It also encourages and drives debate from a single reference point on the potential decisions and funding options available. (See figure 4.)
Key conclusions to draw from this article are that architects primarily support projects and programs with specific solution architectures that show a project team how projects will be delivered and show business stakeholders what they will be getting. While this creates delivery strength, the real architecture value at the CEO/CxO level is in developing and applying the Business Capability Model to answer the major strategic questions being asked.
Development of your firm’s architecture library of artifacts is critical and starting top-down with a Business Capability Model sets the agenda for developing all other architecture artifacts and positioning the company story.